Job brief

We are looking for an Executive Assistant to perform a variety of administrative and operational tasks and support our company’s chief executive in delivering his core roles and managing his personal brand.

Executive Assistant’s responsibilities include planning, project management, inbox/calendar and logistics management as well as representing or acting on behalf of leaders whenever needed. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to assigned executive members. 

Responsibilities

1. Act as the point of contact among executives, employees, clients and other external partners
2. Manage information flow in a timely and accurate manner
3. Manage executives’ calendars and set up meetings
4. Make travel and accommodation arrangements
5. Track daily expenses and prepare weekly, monthly or quarterly reports
6. Oversee the performance of other clerical staff
7. Act as an office manager by keeping up with office supply inventory
8. Format information for internal and external communication – memos, emails, presentations, reports
9. Take minutes during meetings
10. Screen and direct phone calls and distribute correspondence
11. Organize and maintain the office filing system

Requirements and skills

1. Work experience as an Executive Assistant, Personal Assistant or similar role
2. Excellent MS Office knowledge
3. Outstanding organizational and time management skills
4. Familiarity with office gadgets and applications (e.g. e-calendars, project management tools etc)
5. Excellent verbal and written communications skills
6. Discretion and confidentiality
7. Minimum first degree is required.
8. Relevant training and/or certifications in Operations and Project Managment will be an added advantage.

Growth and Progression

• Upon a minimum stay of 12 months, Assistants can progress to associate level roles in Consulting, Growth and Operations.

Salary

• Industry average (with peculiar environmental factors consideration).

Internship Entry level

• Applicants with experience gap can apply through our internship route by sending an internship application to [email protected]